Free & Paid Online Whiteboard Tools for Collaboration
Ideas and thoughts are best expressed on a paper-like experience. For those who love software, the closest equvalient is whiteboard collaboration software. Online whiteboard tools and apps can be one of the perfect apps for collaborating in real-time together to better align what you're working on, some have video chat functions, some best with a-sync work but they all provide you with a visual space to collaborate on ideas, bring together flow charts and visualize all those thoughts you might be having to take your marketing launch to the next level or maybe even your next architecture pursuit. Tools like Miro have been incredibly popular for whiteboard space. Even note-taking apps like Scrintal and Heptabase are turning to adding canvas experiences to better how they express ideas and notes in one. Here's our best picks from project management & beyond.
ClickUp is a project management software designed for teams to collaborate & work.
Scrintal wants to be a way to brainstorm your mind and capture your ideas & thoughts.
Miro helps you collaborate with your team using ideas in a collaborative whiteboard.
AFFiNE Pro is a open source note-taking app coming after the likes of Notion.
A free-roaming creativity-based project management app for the visual thinkers.
FigJam is a neat, easy to use whiteboard collaboration tool from Figma.
Lucidspark is a whiteboard collaboration tool to work in real time with your team.
Moleskine Flow is a creative drawing and note taking application for iOS users.
ConceptBoard is great for remote teams to work together in a whiteboard layout.
espresso Displays are portable work monitors for on the go productivity.
Butter is a virtual collaboration software for more engaging meetings & whiteboards.
Use Mural as an addition to your video calls to collaborate and share ideas.
Online Whiteboard Tools
Unlock More Productivity with Whiteboard Apps
What is an online whiteboard tool?
Online whiteboard tools are better ways to collaborate on ideas, visuals, and media. They take a paper-like canvas and allow people to collaborate and express ideas on it, from a range of devices including desktop and tablet experiences too.
What are the most popular whiteboard tools?
The most popular and well-known whiteboard tool for collaboration in teams is Miro. Miro is popular with a range of use cases, most commonly work - and is not just known for real-time work, but hybrid and remote work too. Many people find Miro to be the more approachable tool and it does have capacities where individuals can use this too. More popular online whiteboard tools for individuals could be tools like Milanote.
How should I pick a whiteboard tool for work?
First, discuss your needs and use case. If you're using it as a team for collaboration, do you need it for sync, hybrid, or a-sync workload? Then, you need to examine features, does it have video chat, or have video chat plugins with a tool like Microsoft Teams? Then you can look at the on-the-ground features like "does this whiteboard app have flowcharts" - so approach this with use case first, collaboration second & features last.
Can you use whiteboard tools as an indiviodual?
You can use a whiteboarding tool as an individual, some of the most popular ones are visual note-taking apps, like Obsidian, that allow you the abilities like Obsidian Canvas without the collaboration. This is what we call a visual note-taking application, and comes in many shapes and sizes.
Should I use a whiteboard tool?
If you find yourself struggling, we'd explore these three options. Whiteboard tools like the ones in this list, paper tablets or iPads with these features built-in like reMarkable and, or traditional paper.