Free & Paid Online Whiteboard Tools for Collaboration
Ideas and thoughts are best expressed on a paper-like experience. For those who love software, the closest equvalient is whiteboard collaboration software. Online whiteboard tools and apps can be one of the perfect apps for collaborating in real-time together to better align what you're working on, some have video chat functions, some best with a-sync work but they all provide you with a visual space to collaborate on ideas, bring together flow charts and visualize all those thoughts you might be having to take your marketing launch to the next level or maybe even your next architecture pursuit. Tools like Miro have been incredibly popular for whiteboard space. Even note-taking apps like Scrintal and Heptabase are turning to adding canvas experiences to better how they express ideas and notes in one. Here's our best picks from project management & beyond.
Apple Freeform is a collaborative whiteboard app for your team/friends with FaceTime.
Logseq is a note-taking application with whiteboards, networked thought & graph.
LucidChart is a diagramming application for teams to collaborate and plan together.
Kosmik is a visual collaboration app for bringing ideas together and annotating them.
Online Whiteboard Tools
Unlock More Productivity with Whiteboard Apps
What is an online whiteboard tool?
Online whiteboard tools are better ways to collaborate on ideas, visuals, and media. They take a paper-like canvas and allow people to collaborate and express ideas on it, from a range of devices including desktop and tablet experiences too.
What are the most popular whiteboard tools?
The most popular and well-known whiteboard tool for collaboration in teams is Miro. Miro is popular with a range of use cases, most commonly work - and is not just known for real-time work, but hybrid and remote work too. Many people find Miro to be the more approachable tool and it does have capacities where individuals can use this too. More popular online whiteboard tools for individuals could be tools like Milanote.
How should I pick a whiteboard tool for work?
First, discuss your needs and use case. If you're using it as a team for collaboration, do you need it for sync, hybrid, or a-sync workload? Then, you need to examine features, does it have video chat, or have video chat plugins with a tool like Microsoft Teams? Then you can look at the on-the-ground features like "does this whiteboard app have flowcharts" - so approach this with use case first, collaboration second & features last.
Can you use whiteboard tools as an indiviodual?
You can use a whiteboarding tool as an individual, some of the most popular ones are visual note-taking apps, like Obsidian, that allow you the abilities like Obsidian Canvas without the collaboration. This is what we call a visual note-taking application, and comes in many shapes and sizes.
Should I use a whiteboard tool?
If you find yourself struggling, we'd explore these three options. Whiteboard tools like the ones in this list, paper tablets or iPads with these features built-in like reMarkable and, or traditional paper.