Best Team Productivity Apps in 2024: Reviewed & Curated
18th Aug, 2024
Here's our best picks of six of the best team productivity apps to assist with team tasks, projects and team collaboration. Using team productivity tools helps develop better communication, time management and overall getting things done seamlessly.
Working as a team can be challenging, especially if you are working as a hybrid team, a remote team, or even across different time zones.
It can be challenging to maintain consistent and effective communication, stay on track with projects and tasks, and create a team-like feel even if you're not working in an office.
What is a Team Productivity App?
Team productivity apps are software that help move projects and progress forward. Essentially, this is a label for teams that work together and how much work they get done within a given amount of time. If you are working as a team, you want your team's productivity levels to be high and effective, not low and, well, ineffective.
Your specific team might be facing issues with communication. Maybe it's not as seamless as you'd want it to be. Getting things done might have many bumps in the road, and keeping up to date with new documents and information can be difficult for teammates without a base.
So, if this sounds like you or something you want to tackle, we have gathered six best team productivity applications to make communication easy, create a home base for all project information, and a way to stay on track with tasks.
Tool | Best For | Pricing Upgrade |
|---|---|---|
1. monday | Collaborating on projects together | Starts $8 per user, per month |
2. Toggl Track | Time tracking as a team | Starts at $9 per user, per month |
3. Slack | Communicating in real-time with team members | Starts at $8.75 per user, per month |
4. Slite | Collaborating on an internal knowledge base | Starts at $8 per user, per month |
5. Todoist | Managing tasks and projects in one place | Starts at $4 per user, per month |
6. Setapp | Saving money on app purchasing | Starts at $9.99 per user, per month |
7. Loom | Sharing video messages and tutorials a-sync | Starts at $12.50 per user, per month |
Tools Reviewed & Curated
Here's our list of full explanations of apps used for team productivity:
monday.com
Best for Project Management
Used by over 100,000 teams worldwide — Try it now for free / No credit card needed
Availability: iOS, Android, macOS, web & Windows
What makes monday one of the best team productivity tools?
monday.com is a popular application; there's no doubt you will have seen advertisements for this app and felt a little intrigued by what monday.com works for.
If you have a team looking for a streamlined space to organize projects, communicate, and work together effectively, you can create that space here with customized workflows and a range of use cases.
monday.com works for sales teams, PR, HR, IT, development teams, and many more.
Because of its dashboards and range of views, it works well for a range of teams. You can create a dashboard that works specifically for your team, and team members can switch between views, such as Gantt charts, to optimize their productivity for tasks they're assigned.
Overall, monday.com provides a centralized workspace and is one of the best team productivity apps for creating a workflow to suit various business needs.
Toggl Track
Team Time Tracking
What Makes Toggl Track The Best Team Productivity App?
Toggl is a convenient team productivity app because it allows you to manage your team and track time to the billable minute. With Toggl your team members can track all of their time spent to help understand where they are working, this also helps with creating invoices for contractors or paying employees.
This time-tracking ability also makes it easy to manage payroll calculations and create reports and insights into where time and money are spent. This helps with project budgeting and ensures the team stays on track with calendar views and timelines.
Overall, Toggl Track creates an environment perfect for tracking and managing all the time spent on projects, team members, freelancers, etc. You can ensure projects run smoothly and on time while reducing the stress of payroll and billable time.
Slack
Team Chat & Calls
What Makes Slack The Best Team Productivity App?
Slack is a popular team communication and collaboration application on our list of best team productivity apps thanks to its ability to create channels, chat, and manage tasks and projects for large and small teams.
One of Slack's best features is its communication tools. You can create channels for specific teams, projects, and tasks to keep everything the team needs in one space. You can then start Huddles, video chats, and conversations alongside tasks to speed up communication and get things done.
Slack is useful for a huge range of teams, from sales, projects, and IT to security, engineering, and customer service. Just create a workflow with automation that works for you and your team, chat within Huddles, and overall boost team productivity.
Slite
Internal Knowledge Base
What Makes Slite The Best Team Productivity App?
Slite is a clever app and is one of the best team productivity apps as a superb place for managing all kinds of documents teams will need to work together. Within Slite, you can manage and organize all documents related to onboarding, projects, handbooks, meeting notes, and more.
Slite also uses generative AI which is a cool feature and adds a little more productivity and uses to this team knowledge base app. With AI you can stay on top of organizing all documents by seeing insights on which documents need updating, which ones are out of date and which ones you don't need anymore.
Users can also ask questions directly into Slite to pop up answers they are looking for, rather than finding a specific document first. Overall, teams can store all of their knowledge here, and they can use AI to write documents and ask questions.
Todoist
For Tasks & Light Projects
What Makes Todoist The Best Team Productivity App?
Todoist is another well-known personal productivity app, but it's also great for team use. There are many different features and ways to use Todois as a team; here are just a few examples of what you can do with Todoist for team productivity.
You can create a homepage for teams to keep all tasks, comments, and project information in one place. You can also easily assign tasks to team members and share files within that same space to assist with tasks. Todoist also has many organizational abilities, such as filters and tags, to help manage different types of tasks and projects. You can use different views, too, such as list and Kanban, to further manage tasks.
Inside Todoist, you can also see team activity and track the progress of projects and tasks to ensure everything is on time and on track.
Overall, it's a great base and good for beginner teams to get used to project management in one well-organized and minimal space.
SetApp
Subscription for Teams
What Makes SetApp The Best Team Productivity App?
Setapp provides a different approach and is the most unique app on this list of best team productivity apps. It's not just one single application for teams to boost productivity. Instead, it's a monthly subscription to download and use various applications.
It is a good idea to test different tools, create a workflow for your team, and find the best tools to use. For just one subscription price, you can use a huge range of apps, some exclusively available inside SetApp for Mac or other well-known applications.
Overall, SetApp can help guide your team towards creating a workflow of tools to boost team productivity with just one price per month to use a range of helpful tools for communication, knowledge management, to-do lists, and much more.
Which Team Productivity App Should I Get?
The six applications in this list have been carefully selected to focus on improving overall team productivity and collaboration.
We wanted to find apps that would help us create a seamless workflow and manage all tasks and projects better as a team and as individuals within teams.
Best For Team Collaboration
- monday.com provides a great place to start for team collaboration. You pay for this app per seat, there are also a few plans available for pro, standard and so on, this helps you create a space for your needs without having to spend a ton of money on features your team doesn't need yet.
- monday.com is also a good place for creating flexible workflows and workspaces for teams because you can create a dashboard for your specific type of team. If you're in sales, marketing, or IT, you can create a useful space for those needs.
Best For Team Communication
- Slack allows for a great free version to test out the tool with your team, you can then upgrade to different plans depending on the size of your business or team. Slack is great for team communication but it also doubles up as an integration app for automating actions and creating workflows.
- Create channels, Huddles and messages with your internal team and external contractors in one organized space. You can send attachments, add emoji reactions share updates from integrated tools and stay on top of tasks together.
Best For Team Knowledge Base
- You can sign up for Slite for free for the first 50 documents. After this, you will have to pay per member depending on the size of your team and your needs. When you have upgraded, Slite gives you the ability to use AI.
- All teams need a knowledge base or somewhere to find key information for tasks and projects when they need it. Slite provides a user-friendly and nice feeling tool for all on-boarding documents, meeting notes, task information and much more.
Best For Team Time Management
- Again, Toggl Track is free to use until you need to upgrade and expand due to the size of your team and the features you need. Overall Toggl Track is best for team time management thanks to its many time-tracking abilities.
- This app is especially useful for teams who need to pay for the time used and want to track how much time has been spent on each project to ensure you stay within the right pace.
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