Best Task & Calendar Apps for Managing Your Schedule in 2024

Combining tasks and calendar in one app makes great for week planning and time-blocking. Here's our expert picks.

Combining your tasks and calendar is one of the best things to do if you're a visual planner who likes to see what you are planning ahead of time.

This technique is hugely popular with time-blocking fans who block time in their calendar to assign a specific task and activity.

What are task calendar apps?

Task calendar apps combine a to-do list and calendar, allowing you to time-block tasks into your calendar but manage your tasks in a separate list or project list.

This is perfect for those who are more visual thinkers and like traditional calendar apps but need a checkoff ability for tasks rather than just an event with no checkbox.

Akiflow

Best for Task Consolidation

Akiflow

Akiflow is a daily planner app for busy professionals for task & calendar management.

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Why is Akiflow good for tasks and calendars?

Akiflow is a perfect balance between tasks and the calendar.

One of the unique features that make Akiflow a better task and calendar app is that it can bring in functions from other apps like ClickUp, Notion, and Gmail. This makes it more potent as a task calendar app as it will allow you to plot the best tasks from outside of Akiflow and the ones you add to Akiflow's primary inbox and task lists.

Akiflow is a great combo between task and calendar, allowing you to time block, create time slots, and visualize the coming week. There's even an upcoming view, which is perfect for those who want to see things in more of a week planner view versus a calendar.

Akiflow

Akiflow is a daily planner app for busy professionals for task & calendar management.

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Motion

Best for AI Tasks

Motion

Motion is an AI-focused planner app designed for tasks, calendar events & meetings.

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Why is Motion suitable for tasks and calendars?

Motion offers a way for you to plot tasks into your calendar using the power of AI re-scheduling. This means you add tasks, priorities, and other vital indicators and allow the AI system to use your functions and calendar list to plot your week better.

Many people like Motion because it combines tasks and calendars in a way that takes a hands-off approach to managing your to-do list and blocking out relevant time using an algorithm and AI-powered approach to planning that task for you within the calendar. This is probably the most expensive task calendar app on the market.

Tweek

Tweek

Tweek Calendar wants to help you manage calendar & tasks in a light way.

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Why is Tweek good for tasks and calendars?

Tweek Calendar wants to blend functions with a more time-date-based view, and while it doesn't have a fixed calendar view, it does think with the calendar and tasks in mind. You can add functions to your week plan view and beyond. This allows you to time block tasks to specific days and even sync (in premium) with your Google Calendar.

Tweek is a lightweight way to plan tasks and calendar in one location that many people have found to be less daunting than apps like Akiflow and Motion.

Ellie Planner

Light Task Manager

Ellie Planner

Ellie Planner is a daily planner app for time blocking tasks and calendar events.

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Why is Ellie Planner good for tasks and calendars?

Ellie Planner is a neat tool for managing your tasks and calendar in one location. Locked under premium, it offers a good way to block tasks into your calendar and assign tasks to specific times alongside your calendar events. Many people compare the app to Sunsama, but we think Ellie offers a lower-budget, decent alternative.

Morgen

Best for Calendar

Morgen

Morgen Calendar wants to help manage tasks, calendar & scheduling in one.

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Why is Morgen good for tasks and calendars?

Morgen Calendar is a great solo-use calendar app that allows you to add tasks to lists and drag them into your system. This is perfect for those who want to better align tasks with their calendar events. Task lists are a good feature because they allow you to break up your tasks, give them more project-based meaning, and tick them off for later.

Morgen is also progressing well by adding more AI-based features and team abilities, making this calendar app with task calendar abilities increasingly possible.