20th Aug, 2024
Let's explore Motion vs. Akiflow and unpack which one is best for managing tasks, calendar and daily plans. From pricing to best features, we'll help you decide.
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There are dozens of daily planner applications you've nailed your choices down to, Motion and Akiflow, both quality planner apps focused on helping busy professionals organize their day better.
Motion and Akiflow have a growing audience and haven't been around as long as apps like Todoist, but we'll help you pick the best one.
Akiflow is task management software combining tasks, calendars, and task consolidation by bringing tasks from apps like ClickUp, Notion, and Gmail. It is available on macOS, Windows, iOS, and Android. Akiflow is also known as a daily planner application.
Akiflow is used by freelancers, busy professionals, and those who want more than task management apps. It is popular for managing tasks and calendars in one and comes in a similar market to apps like Motion & Sunsama.
Motion is an AI-powered to-do list app for busy professionals.
Motion allows you to manage your tasks and calendar and has project management abilities for small teams. It is available on iOS, Android, macOS, Windows, and the web. Many use Motion to auto-reschedule their tasks to reduce overwhelm.
Motion connects calendar management with Google Calendar (personal and work), Outlook Calendar, and iCloud Calendar, allowing you to see what's ahead for meetings alongside your tasks in real-time.
Akiflow and Motion are very similar but have different features in some areas. As we looked at these two applications, we made sure we focused on the following elements:
Motion and Akiflow are advanced task management experiences battling for the top spot as the best way to manage your calendar and tasks:
Feature | Akiflow | Motion |
---|---|---|
Tasks | Yes | Yes |
Calendar | Yes | Yes |
Task Consolidation | Yes | No |
Team | Yes | Yes |
AI | No | Yes |
Apps | iOS, Android, Desktop | iOS, Android, Desktop |
Let's take a look at both Akiflow and Motion and how they best compare on pricing:
Akiflow costs $19 monthly, with a free seven-day trial if billed annually.
Plans | Pricing |
---|---|
Solo Monthly | $34 per month |
Solo Annually | $19 per month |
Teams Monthly | $20 per month |
Teams Annual | $12 per month |
Akiflow comes with a 7-day free trial and no free pricing plan.
Motion is not free and has a few pricing models; they are the following:
Plans | Pricing (approx) | What's included? |
---|---|---|
Individual Monthly | $34 per month | All-access features |
Team Monthly | $20 per month | Collaboration with others |
Individual Annually | $19 per month | All-access features |
Team Annually | $12 per month | Collaboration with others |
Motion is not free but offers a 14-day free trial you can get here.
Akiflow and Motion have very similar pricing:
Pricing | Akiflow | Motion |
---|---|---|
Free | None | None |
Individual Yearly | $19 | $19 |
Individual Monthly | $34 | $34 |
They always know how each pricing changes and ensure they align with the other's pricing. Note this, as the pricing will likely always be within 2-3 months of each other.
This is important to note if you're spending between $10-$20 per month.
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Let's take a peek into the pros and cons of each apps and what they do well & not so well:
Here's how Motion works and how you can get started with it:
Here's some of the basics of Akiflow and how it works for you:
Let's take a look at the standout features that Akiflow has above Motion:
Akiflow allows you to connect integrations like ClickUp, Asana, and more. These integrations allow you to automatically (with settings you manage) import tasks into your inbox in Akiflow.
This makes collecting tasks and organizing them into the right project very useful. It also allows you to reduce context switching across all of your accounts, bringing back some of the sanity to your workday. Once connected up, you can start to see when tasks come in and can sync this in the top right-hand corner.
Akiflow has a few features that promote healthy, sustainable work during your busy day. These come in two forms: focus mode and rituals.
Rituals allow you to shut down your day and plan the day. A system called guided planning is used in applications like Sunsama. This is an effective technique to help establish healthier habits for your mental health in these apps. The focus mode can be accessed inside each task, allowing you to zoom in, see your task details and notes, and focus on what's at hand. Perfect for those who like to mono-task.
The masterpiece feature in Motion is AI.
The magic of Motion is the AI functionality, which allows you to add a task and for the AI to judge how important that truly is. The more tasks, meetings, and items you add, the better the AI validates the importance of tasks. This is a massive pro for those struggling with prioritization and needing assistance valuing the importance of functions using simple task input task management.
Compared to Akiflow, which doesn't have any form of AI right now, Motion separates itself well in the sense that it feels more premium when it comes to better planning and a less manual experience—this is why it is more common with professionals who handle tasks and want to be more hands-off with their task management.
Meeting scheduling and booking pages are great in Motion.
You can manage tasks and use the booking scheduler for meetings, which is great for bypassing tools like Calendly and other such calendar meeting scheduling apps.
We’d highly recommend this if you want to book meetings with AI because when you send out that link, you can set plenty of defining parameters like “don’t book a meeting 30 minutes together” or “within the two days of the current day” — and this playing in with the AI means you can really customize what and when meetings land.
Our formal ratings give Motion and Akiflow very similar scoring, with Motion pipping Akiflow by a few points; let’s unpack that and see why we believe Motion to be more suitable in areas as a package for planning your week and task list alongside your calendar.
These five critical aspects of the tool are how we rate and review our tools.
Both Motion and Akiflow have good designers behind them.
Although we rated Akiflow higher for design, the experience from the calendar to the upcoming view is fantastic and presents a clean and simple look.
Features like Rituals (like Sunsama) show this well. We think Akiflow is better if you're more keen on design and what the application looks like. Although Motion isn't exactly ugly, it has a clean look, too. We just rate Akiflow higher. Akiflow wins our design award here.
Power features belong to Motion here.
Motion is much more tailored to a growing team, so I’d say with the AI, task input, calendar blocking, and combination of meeting scheduler with AI functions—it offers collectively more. Akiflow is a very, very close second with their task consolidation, objectives, rituals, and more. There are more opportunities in Motion to expand the tool beyond just solo use.
This was too close. Speed isn’t an issue with both of these. From our tests, Akiflow and Motion are very marginal, but Motion’s performance in-app and loading seems snappier than Akiflow's. Again, they are close. We found Motion to be snappier and faster, although on startup, Akiflow always won.
Availability: Only recently have Motion and Akiflow been outside of the desktop world. So this one is too close to call. Akiflow wins it for having the tools for longer.
Bang for your buck; we think the most cost-effective is Akiflow.
Akiflow is less expensive than Motion yearly, so Akiflow takes the mark here. As for the value you get from Akiflow, too, as your base for dashboards, it is a good value if you go with it yearly. It is less so on monthly pricing, like all these software tools today.
Let’s keep this super simple and focus on the core differences — which one is better?
In our judgment, there’s a key difference between AI (Motion) and task consolidation (Akiflow)—we believe it is whatever tempts you the most. Motion is better for busy professionals who want their task management to judge and better allocate time for them.
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